Jeff Teper (Microsoft Corporate Vice President for Office, SharePoint and OneDrive) delivered this year’s keynote with the theme of ‘Accelerate your Digital Transformation’ to Access the full speech click here.
Here are our highlights and what we thought were the key messages to take away from the speech.
By using Office 365 you are working with 5-day old technology and not 5-year old in the traditional on-premises software release cycles. Digitalisation is not about automating manual processes it’s about rethinking/rebuilding and utilising the new digital tools available to achieve a more efficient different way of working! Your developing workforce expects to be able to use the latest technologies and if it is not already, will become a key skills attraction and retention point and research backs this up:
- 50% of world population is under 30
- Average attention span is down from 12 secs to 8 secs
- Increase site speed from 8secs to 2 secs increase conversation rate by 74%
- In 2018 video with be 2/3rds of mobile usage
- Today’s teenagers, tomorrows apprentices, graduates, interns don’t use email, they are used to instant communications
Following this, some of the interesting and thought-provoking points around how Office 365 is evolving and how organisations are using the tools within Office 365.
Teams is becoming the new portal for information sharing and collaboration with the Chat; Skype; OneNote, Planner; Yammer etc. Add the ability to embed SharePoint sites; ability to link and collaborate with people outside of your organisation; ability to use Groups and it is becoming a key business tool. So, we may ask, does Teams, in some organisational scenarios, mean that the traditional Intranet is no longer required. How often is your Intranet updated? How many of your employees actually consume content from Intranet pages? What value are you getting from your company Intranet? Would Teams not provide more context, focus, relevance for information consumption and sharing?
Should you be using Groups instead of SharePoint Groups to ensure that access to SharePoint and all Apps is consistent? Communication Sites and SharePoint Pages now provide true 2-way content management via standard out-of-the-box features, such as News Reel, Survey Forms, Embedded Video, Surfacing of Events, Discussion Feeds, Quick Links and Text.
- This now provides a true ability for SharePoint to use as a Content Management System, to build learning and information content for your staff.
SharePoint and OneDrive Document Management is evolving and this is what’s to come…
- Employees having their own space for creating and filing documents has long been a concern for business owners, but with the latest enhancements in OneDrive it now delivers what the users and what the business requires.
- Over 270 different file types are now available to allow previewing and reading of the documents format, without the need to have the software loaded or licensed.
- Files downloaded on demand so not utilising local disk space
- A whole raft of security and compliance features for sharing document internally and externally from SharePoint and OneDrive, such as automated compliance labels that define who can access, for how long, disabling the ability to edit and print etc.
For more information on this, click to see the One Drive Blogs by Microsoft
PowerApps and Flow are transforming Business Process with wizard no-code set-up and out-of-the-box features such as Authorisation profiles and connection points for Office 365 Apps (i.e. creating Tasks in Planner) and non-Microsoft services (i.e. triggering the creation of a task in SharePoint or Planner from a twitter feed).
- PowerApps and Flow templates will be added to the SharePoint ribbon.
- PowerApps is announced as the successor to InfoPath. Careful not to say ‘replacement’, as there is no migration tool to convert InfoPath forms and the point was emphasised that it is a different way of working and just to replicate InfoPath functionality using PowerApps is not necessarily the right thing to do anyway.
- InfoPath forms can still be utilised but you should start the review process to the new way of working and slowing decommission and recreate and any new forms should be created using PowerApps.
- SharePoint Web Part to embed a PowerApp into a SharePoint page; Pictures can be taken on a mobile and embedded straight into a PowerApps form, which, if published to SharePoint will file the picture in a SharePoint document library.
- Mobile Apps created with no-code with as little as 6-clicks is a reality, integrated to your back-office processes and systems in SharePoint, Azure and SQL.
The new Security and Compliance Centre provides out-of-the-box security features that previously relied on extensive understanding, configuration, 3rd party tools and were very costly. This centre includes GDPR compliance tools. Click Here.
Mobile Application Management – leveraging Microsoft Intune, you can deliver application and device management completely from the cloud, or on-premises through integration with System Centre Configuration Manager, all via a single management console. Click here.
Microsoft has been moving at pace over the last 4-5 years in developing the features and functions for Office 365. You cannot call Office 365 a mature product but in 2018 you are going to see a lot of mature business case scenario’s being facilitated by the Office 365 App feature additions.
For more inspiration and understanding see the Microsoft case studies
For more information on how the Office 365 Apps are being used to transform business processes see the PointSolutions event schedule for relevant workshops.
Or you can book a place directly at our Office 365 Workshop on the 6th of February in Leeds, Click below.